Mail Merge Definition
Mail Merge is a feature of MS-Word that enables users to send a similar letter of document to multiple recipients. It allows to connect a single form template with a data source which contains information about the recipient’s name, address and other predefined data.
Steps:(Importing from MS-Excel)
1. Open Ms-Word
2. Type your email / letter.
3. Click on Mailings Tab and choose Start Mail Merge and choose letters, labels, envelops according to
requirement.
4. Click on Select Recipients and Choose Use Existing list and choose your database file. (MS-Excel file) and Click OK.
5. Click on Insert Merge Field and fill the field according to requirement.
6. Preview Result to Check.
7. Click on Finish & Merge and
8. Click print or email according to requirement.
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Steps: without importing from excel
1. Open MS- Word
2. Type your email / letter.
3. Click on Mailings Tab and choose Start Mail Merge and choose letters, labels, envelops according to requirement.
4. Click on Recipients and choose Type new list.
5. Edit and Type Field according to requirement.
6. Insert merge field and choose field.
7. Preview to check
8. Click on Finish & Merge and Click print or email according to requirement.
